Automation ROI calculator
Work out what a repetitive task costs you per year, in hours and in money, with your own numbers. Enter four figures and the result appears at once, with a link you can share with your team. No sign-up is needed.
Result
Fill in the four fields and the result appears here.
Today this task takes
0 hours
≈ 0 working days and costs 0
Automation could give back
0 a year
0 hours ≈ 0 working days
- Left with people
- 0 hours
- Payback period
- 0 months
The calculation uses only the figures you enter. A working day is 8 hours and a year is 12 months. The figures are recorded without your identity.
How is it calculated?
- Hours per year = times per month × minutes each × 12 ÷ 60.
- Cost per year = hours per year × cost of one hour of work.
- What automation could give back = the share you set, applied to the yearly hours and cost.
- Payback period = project budget ÷ monthly saving. Without a budget it is not calculated.
What do these numbers leave out?
- The cost of building and running the automation. No cost is assumed beyond the figure you put in the budget field.
- The cost of errors. A wrongly entered invoice or a late reply usually costs more than the minutes spent on it.
- Where the recovered hours go. The gain is real only when that time moves to more valuable work.
- Whether your share is right. The real figure is known only after the process and its data have been looked at.
Frequently asked questions
Which tasks suit automation?
Tasks that repeat often, follow clear rules and start from digital input: invoice entry, form and document checks, moving data between systems, standard replies. Where every case needs a different decision, automation takes over the preparation, not the person.
How should I estimate the share?
Write down the steps of the task and ask of each one whether it follows a rule or needs judgement. The share of total time taken by the rule-based steps is a good first estimate. If you are unsure, keep it low.
Are the numbers I enter stored?
Yes, without your identity. The calculation runs in your browser; the figures you enter and the result are recorded so we can see how the tool is used, without your name, email or IP address, and are deleted after 12 months. If you ask for the result by email, the address you type is taken separately for that request and kept as a contact request. We cannot match them to you. If you contact us, only what you write in the form reaches us.
Let’s talk about your transformation
Tell us which work repeats every week. We will tell you honestly whether it is worth automating.
How we start
- A free first callWe pin down the problem and the goal together.
- A 2-week discovery sprintWe look at the data, the process and the tools, and decide where to start.
- A written proposalScope, architecture and timeline, in writing.